Getting Started With Microsoft Teams

The business landscape has seen rapid changes in the past few months.  The COVID-19 pandemic onset forced most companies to shut down their physical offices and continue operations remotely. As a result, the demand for tools that enable dispersed teams to communicate and collaborate effectively on projects has rapidly increased.

As collaboration platform solutions continue to flood the market, finding the right fit for your business can be a challenge. For this reason, companies that are already acquainted with the Microsoft family of applications naturally turn to Microsoft Teams.

Check out our latest video to learn more about Microsoft Teams:

What Exactly Is Microsoft Teams?

Microsoft Teams is a collaboration and communication tool that is part of Microsoft Office 365. There are three ways to launch the Microsoft Teams application. You can access Teams through a web browser, your PC (Windows and Mac), or a mobile phone application (Android and iOS).

MS Teams combines features that support chats, file storage, phone calls, and video meetings to enable remote teams to work together through a shared workspace. Microsoft Teams also integrates a collection of Microsoft Office 365 applications such as Outlook, SharePoint, Skype, Word, Excel, and PowerPoint.

What Are the Main Features of Microsoft Teams? The main features that make up Microsoft Teams include:

  • Teams: For your organization to start collaborating on projects, you will need a team. A team is a collection of people, applications, and content. Creating a team is easy and done with a few clicks. All you need is a team name, a team description, and to specify the level of privacy you’d like for your team. Once you have created a team, you can add team members.
  • Channels: Channels are subsections within teams that are dedicated to more segregated conversations that may be based on projects and departments. By default, Microsoft Teams creates a general Channel for every newly formed team. You can create several channels within a Team and set their privacy level as either private or standard. Standard channels are accessible to everyone on the team, while private channels are only accessible to specific team members.
  • Chat: Chats allow you to send private messages to other team members away from the team chat. Conversations within chats are only visible to those in the private chat. From the chat window, you add other team members to the chat, share screens, and make both audio and video calls.
  • Calendar: The Teams calendar allows you to schedule and view upcoming meetings. Teams also allows you to sync your Outlook group calendar with your Microsoft Teams calendar. By default, the Teams calendar is accessible to everyone in your team, but you can edit permissions and limit access to only particular members of your team.
  • Audio and Video Conferencing: You can make one-on-one or group calls to people in your team directly from your chat list by clicking the video or audio call buttons. The calls you make are private and don’t appear in any team conversation. You can also make calls and capture voicemails from the Calls tab.
  • Files: Every time you create a team, you automatically create a SharePoint Online site behind it. All files shared across conversations, and the chat window are automatically saved on the SharePoint library folder.

To ensure business continuity, you need to provide your remote teams with a reliable collaboration platform. Microsoft Teams can support the level of collaboration your employees need. If you’re looking to run your business operations uninterrupted outside the office space, harnessing the full potential of Microsoft Teams is crucial to your success.

Are You In the Market for a Reliable Microsoft Solutions Provider?

At On-Site Computers Inc. we offer experience and expertise in providing Microsoft solutions to businesses in Minnesota.

Consult with us today, or call us on (800) 669-8513 and let us help you customize Microsoft Teams to fit your business’s collaboration needs.

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Mike Bowe | Published on December 19, 2020